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Construction Depot

Safety and health newsletter for the Oregon construction industry

May 16, 2015

 

Retention periods for Oregon OSHA-required documents

Have you ever wished you knew how long you have to keep Oregon OSHA-required documents? We can grant you that wish right now. In the table below, you will find Oregon OSHA rules that apply to the construction industry and that have specific retention periods. Keep in mind that Oregon OSHA has many other recordkeeping requirements that might apply to you workplace, but they do not have specific retention periods.

Div 1 Recording Workplace Injuries and Illnesses 437-001-0700

Retention period
OSHA 300 Log
5 years following the end of the calendar year that they cover
Privacy case list (if any)
5 years following the end of the calendar year that they cover
300A Summary form
5 years following the end of the calendar year that they cover
DCBS Form 801 or equivalent forms
5 years following the end of the calendar year that they cover

Div 1 Safety committees and safety meetings 437-0010765

Retention period
Minutes of safety committee meetings
3 years
Minutes of safety meetings
3 years

Div 2 J Confined spaces 437-002-0146

Retention period
Canceled permits
Keep canceled permits for at least one year from the date the permit expires for review.
Alternate entry documentation
Maintain this documentation for the duration of the entry at the location of the entry.

Div 2 Z Access to employee exposure and medical records 1910.1020

This rule applies to general industry and construction employers who keep or have access to employee exposure and medical records. The rule ensures that employees have the right of access to their exposure and medical records. You are responsible for complying with this rule, but recordkeeping can be done by the physician or by other health care personnel in charge of the employee's medical records.

Retention period
Employee medical records
Duration of employment plus 30 years
Employee exposure records
30 years
Access to records
Not specified
Employee information
Not specified

Div 3 CC Cranes and Derricks 1926.1412 Inspections

Retention period
Monthly inspection documentation
At least 3 months
Annual/comprehensive inspection documentation
At least 12 months

Div 3 CC 1926.1413 Wire rope Inspections

Retention period
Monthly inspection documentation
At least 3 months
Annual/comprehensive inspection documentation
At least 12 months

Div 3 CC 1926.1428 Signal person qualifications

Retention period
Documentation of qualifications
As long as the signal person is employed by the employer

Div 3 CC 1926.1435 Tower cranes

Retention period
Pre-erection inspection, component monitoring
Documentation must be available to any individual who conducts a monthly inspection.

Div 3 CC 1926.1436 Derricks

Retention period
Post-assembly approval and testing
Documents of tests must be retained until the derrick is re-tested or dismantled, whichever occurs first.

1926.1437 Floating cranes/derricks and land cranes/derricks on barges

Retention period
Monthly inspections
At least 3 months
Annual/comprehensive inspections
At least 12 months
Internal vessel/flotation device inspection
4 years

Div 3 D Hazard communication 1926.59 (See 1910.1200)

Retention period
List of hazardous chemicals
30 years
Safety data sheets
You do not need to keep safety data sheets for hazardous chemicals that you are no longer using. But, you must keep records of the chemicals, where they were used, and the years they were used for at least 30 years.

Div 3 D Methylenedianiline 1926.60

Retention period
Objective data for exempted operations
As long as it is used to support the exemption
Historical monitoring data
As long as it is used to support the exemption
Exposure measurements
30 years
Medical surveillance
Duration of employment plus 30 years
Training records
One year beyond the last date of employment

Div 3 D Lead 1926.62

Retention period
Exposure assessment
30 years
Medical surveillance
Duration of employment plus 30 years
Medical removals
Duration of employment
Objective data for exemption from initial monitoring
30 years

Div 3 D Occupational noise exposure (applicable rules) 437-003-0027 (See 1910.95)

Retention period
Exposure monitoring
2 years
Audiometric tests
Duration of employment

Div 3 E Respiratory protection 1926.103 (See 1910.134)

Retention period
Medical evaluations
Duration of employment plus 30 years
Fit tests
Keep until the next fit test is administered

Div 3 H Rigging equipment for material handling 1926.251

Retention period
Inspections
Keep the most recent record on file

Div 3 M Fall protection (systems criteria and practices) 1926.502

Retention period
Safety net systems
Keep the most recent record on file

Div 3 M Fall protection (training requirements) 437-003-0503

Retention period
Certification of training
Keep the most recent record on file

Div 3 N Material hoists, personnel hoists, and elevators 1926.552

Retention period
Personnel hoists
Keep the most recent record on file

Div 3 P Excavations 1926.652

Retention period
Option 3 – other tabulated data
Keep a copy of the tabulated data that identifies the registered professional engineer who approved the data at the jobsite during construction of the protective system. After that time, the data may be stored off the jobsite.
Option 4 – design by a registered professional engineer
Keep a copy of the design at the jobsite while the slope is being constructed. After that time, the design may be stored off the jobsite.

Div 3 R Steel erection (additional training requirements) 437-003-0761

Retention period
Certification of training
Keep the most recent record on file

Div 3 R Steel erection (written notifications) 437-003-1752

Retention period
Written notifications
Keep until the project is completed

Div 3 S Underground construction 1926.800

Retention period
Air quality tests
Follow 1910.1020 requirements
Additional requirements for hoists
Keep until the project is completed

Div 3 Z Asbestos 1926.1101

Retention period
Objective data, exposure assessments
Keep as long as the data is used to support the exemption
Exposure measurements
30 years
Medical surveillance
Duration of employment plus 30 years
Training records
One year beyond the last date of employment
Data to rebut presumed asbestos containing material
Keep as long as it is used to support the claim
Records of required notifications
Keep as long as the building is owned by the owner
Transfer of records
Follow 1910.1020 requirements

Div 3 Z Chromium (VI) 1926.1126

Retention period
Exposure monitoring
30 years
Historical monitoring data
As long as it is used to support the determination
Objective data
As long as it is used to support the determination
Medical surveillance
Duration of employment plus 30 years

Div 3 Z Cadmium 1926.1127

Retention period
Exposure monitoring
30 years
Objective data for exemption from initial monitoring
30 years
Medical surveillance
Duration of employment plus 30 years
Training
One year after the last date of employment
Transfer of records
Follow 1910.1020 requirements

Div 2 J Confined spaces 437-002-0146

Retention period
Canceled permits
Keep canceled permits for at least one year from the date the permit expires for review.
Alternate entry documentation
Maintain this documentation for the duration of the entry at the location of the entry.
 

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