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Medical records access

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Overview

Employees or their designated representatives can request their medical records and exposure records. Employers must provide access to the records within 15 working days of a request or tell the employee the reason for the delay and the earliest date the record will be available. Employers cannot charge employees or their representatives for a copy of their exposure and medical records.

Oregon OSHA’s rule covering employees’ access to medical records (1910.1020) applies to general industry, construction, and agriculture employers who keep or have access to employee exposure and medical records. 

Unless another Oregon OSHA rule has a different retention period, employers must:

  • Keep medical records for each employee for at least the duration of employment plus 30 years.
  • Keep employee exposure records for at least 30 years.

Recordkeeping can be done by a physician or by other health care personnel in charge of an employee’s medical records.

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