Recordkeeping and reporting

Topic index

Overview

All employers must report

Within eight hours:

All work-related fatalities and catastrophes.

Within 24 hours, a work-related:

In-patient hospitalization
Amputation or avulsion
Loss of an eye

To report an incident, call 1-800-922-2689 (toll-free)

Recordkeeping

The Log of Work-Related Injuries and Illnesses (OSHA 300 Log) is used to classify work-related injuries and illnesses and to note the extent and severity of each case.

The Summary, a separate form (OSHA Form 300A), shows the totals for the year in each category.

Employers must keep a Log for each establishment or site. If you have more than one establishment, you must keep a separate OSHA 300 Log and Summary for each physical location that is expected to be in operation for one year or longer.

Recordkeeping in Relation to COVID-19 Vaccinations5/24/2021

With a few exceptions, Oregon OSHA has adopted the federal recordkeeping standard by reference; and keeping in line with Federal OSHA we will not enforce the recordkeeping standard in relation to vaccinations.

Are adverse reactions to the COVID-19 vaccine recordable on the OSHA recordkeeping log?
DOL and OSHA, as well as other federal agencies, are working diligently to encourage COVID-19 vaccinations. OSHA does not wish to have any appearance of discouraging workers from receiving COVID-19 vaccination, and also does not wish to disincentivize employers’ vaccination efforts. As a result, OSHA will not enforce 29 CFR 1904’s recording requirements to require any employers to record worker side effects from COVID-19 vaccination through May 2022. We will reevaluate the agency’s position at that time to determine the best course of action moving forward.

United States Department of Labor, Occupational Safety and Health Administration COVID-19 Frequently Asked Questions

Publications

Brochures/Guides
- Recording work-related injuries and illnesses (OSHA 300 Log)
  Includes OSHA forms and instruction for recording work-related injuries and illnesses.
  English Order printed copy 04/28/2022
- Registrando lesiones y enfermedades Llaborales (diario OSHA 300)
  Recording work-related injuries and illnesses (OSHA 300 log)
  Formularios de OSHA para Registrando Lesiones y Enfermedades Relacionadas con el Trabajo
  Spanish Order printed copy 08/19/2020
Cards
- Reporting requirements for employers - card
  A pocket-sized card outlining OSHA's reporting requirements for all employers, including 8-hour and 24-hour requirements and phone numbers to call.
  English 03/18/2022
Catalogs
- Public Education Workshop Schedule January-June
  Schedule for our workshop classes from January through June. Attending an Oregon OSHA class helps you gain important knowledge and skills.
  English 11/29/2022
Checklists
- Recordkeeping
  Checklist of recordkeeping.
  English
Fact sheets
- Incentive programs
  Clarifies how employers can effectively use incentive programs to promote workplace safety and health without violating Oregon OSHA's rules on recording workplace injuries and illnesses.
  English 02/07/2017
- Post-incident drug and alcohol testing
  Clarifies how employers can effectively use drug and alcohol testing policies without violating Oregon OSHA's rules on recording workplace injuries and illnesses.
  English 02/07/2017
- Recording and posting work-related incidents
  Summarizes Oregon OSHA's requirements for posting and recording work-related incidents, injuries, and illnesses. It also includes Oregon record retention requirements.
  English 02/12/2016
- Reporting work-related incidents
  Describes what employers need to do when employees are involved in work-related incidents that cause overnight hospitalizations, catastrophes, or fatalities.
  English 01/28/2016
- Safety for bicycle couriers
  This fact sheet provides hazard assessment and reporting requirements for employers of bicycle couriers as well as safety tips for the couriers.
  English 04/06/2017
Forms
- Health care assault log
  A form for recording assaults for hospitals and related settings.
  English 12/14/2007
- OSHA 300/300A Forms (Excel)
  OSHA 300 and 300A Forms in an Excel file
  English PDF Publication 08/25/2020
References
- Rules with recordkeeping requirements
  To help employers identify rules that have requirements for things such as recordkeeping, training, written documentation, qualified person, etc. We've organized these rules into a filterable, sortable, and searchable list. This link prefilters the list for recordkeeping requirements.
  English 02/14/2019

Education and training

Online course
- Curso en línea de Mantenimiento de registros e informes
  By taking this online Recordkeeping and Reporting course you'll learn about what your business is required to do to be in compliance with the updated Oregon OSHA recording and reporting rules.
  Spanish Online course
- Recordkeeping and Reporting online course
  By taking this online Recordkeeping and Reporting course you'll learn about what your business is required to do to be in compliance with the updated Oregon OSHA recording and reporting rules.
  English Online course

Resources
- Public Education Workshop Schedule January-June
  Schedule for our workshop classes from January through June. Attending an Oregon OSHA class helps you gain important knowledge and skills.
  English 11/29/2022
Workshop
- OSHA 300 Recordkeeping
  Workbook English 10/03/2005

Rules and rule-related

Advisory Committee

Recordkeeping Exemptions

Recordkeeping and Reporting

Adopted Rules
- Adoption of Federal SIP IV Amendments and Oregon-Initiated Changes to Administrative, General Industry, Construction, and Maritime Activity Standards.
  Administrative Order 3-2019 Rule text
Final Rules
- Division 1, 437-001-0700, Recording Workplace Injuries and Illnesses
  Administrative Order 1-2023
- Division 1, 437-001-0704 through 437-001-0742, Reporting Fatalities and Injuries to Oregon OSHA
  Administrative Order 1-2023
Interpretations
- Recordkeeping - noise
  05/08/2002
- Recordkeeping - noise
  04/18/2016
- Recordkeeping requirements for prisoners
  11/18/2007
- Recordkeeping requirements for volunteer firefighters
  04/15/2004
- Recordkeeping, ergonomics, tuberculosis, and bloodborne pathogens
  12/21/2015
Program Directives
- Recordkeeping Policies and Procedures Manual (300 Log)
  Purpose: This instruction gives enforcement information on Oregon OSHA’s recordkeeping regulation OAR 437-001-0700.
  A-249 09/10/2018
- Recordkeeping Requirements for Railroad Facilities
  Purpose: To establish enforcement policy with respect to the over- lapping recordkeeping requirements of OR-OSHA and the Federal Railroad Administration (FRA).
  A-060 05/25/2001
- Reporting Fatalities and Injuries to Oregon OSHA
  Purpose: This instruction gives enforcement information on Oregon OSHA’s reporting regulation OAR 437-001-0704.
  A-297 08/28/2018
Summary of comments and decisions

Video Resources

Borrow from the Resource Center

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Watch Online

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Additional Resources

Occupational Safety and Health Administration Recordkeeping and Reporting Requirements - Federal OSHA

Form 801 Report of Job Injury or Illness - Oregon Workers' Compensation Division
All WCD forms

Highlights

From the Federal OSHA website:

Electronic Submission of Records

The Injury Tracking Application (ITA) is accessible from the ITA launch page, where you can provide the Agency your OSHA Form 300A information. The date by which certain employers are required to submit to OSHA the information from their completed Form 300A is March 2nd of the year after the calendar year covered by the form.

Rule obligations list

To help employers identify rules that have requirements for things such as recordkeeping, training, written documentation, qualified person, etc. we've organized these rules into a filterable, sortable, searchable list.

Find recordkeeping requirements